Automate Your Business Admin
- Now
- You type the same details into emails, spreadsheets and job sheets.
- After
- Routine admin runs in the background and you enter each detail once.
Save time and reduce admin
Get hours back from the jobs you repeat every week
Small business automation for the copying, chasing and scheduling that fills your evenings.
Create and Send Customer Quotes Faster
- Now
- Quotes wait days because writing them up takes too long.
- After
- Site notes become a draft quote you check and send the same day.
Connect Your Business Software
- Now
- The same customer sits in three apps and none of them is up to date.
- After
- Details move between the tools you already pay for, where they allow it.
Automate Bookings and Reminders
- Now
- Five messages to fix one appointment, then the customer forgets.
- After
- Customers pick a slot and get reminders without you chasing.
Win and look after customers
Win more of the customers who already want to buy from you
Answer every enquiry, follow up every quote and get found by local customers, without adding hours to your day.
AI Receptionist and Missed Customer Calls
- Now
- You cannot answer the phone mid-job, so the work goes elsewhere.
- After
- Every call and message is answered, logged and passed to you.
Customer Follow-Ups and Quote Recovery
- Now
- Quotes go out, you never hear back and chasing feels awkward.
- After
- Polite follow-ups go out on time, so fewer quotes go cold.
Get More Google Reviews
- Now
- Happy customers mean to leave a review, then forget.
- After
- A timed request after each job makes leaving a review easy.
Websites and Landing Pages
- Now
- Your website looks dated and rarely turns visitors into enquiries.
- After
- A clear page that tells customers what you do and how to book.
SEO and AI Search Visibility
- Now
- Local customers search for what you do and find your competitors.
- After
- You show up in Google and AI answers when nearby customers look.
Not sure which of these wins you more work?
Describe what happens to your enquiries now. You get a written reply naming the fix that fits.
Find my best first fixGet expert help
Get a clear plan and a working system, without learning the tech yourself
AI consultancy and workflow automation for owners who want the bigger picture sorted, from first review to tested build.
AI Consultancy for Small Businesses
- Now
- You know AI could help but not where, or what is worth paying for.
- After
- An independent review of where AI fits, with priorities in plain English.
AI Implementation and Workflow Automation
- Now
- You have a process in mind and need it built, tested and handed over.
- After
- A scoped build, tested before you rely on it, with simple instructions.
AI Agents and Connected Systems
- Now
- Several jobs depend on each other and one simple automation is not enough.
- After
- Connected systems hand work between steps, and you approve key decisions.
CRM and Customer Management Systems
- Now
- Customer details live in your head, your inbox and a notebook.
- After
- One place for every customer, enquiry and next step.
No service matches that yet. Describe the problem and get a written next step.
Not sure which service
Find out which job to fix first, without working it out alone
Describe one task that takes too long or keeps getting missed. You get a written reply naming the service that fits, or saying if you do not need one.
There are no sales calls. Everything happens in writing, so you can reply when it suits you.
Start with one job, see whether the fix is worth it, then decide if you want to do more.
How it works
Get a business automation fix that is tested before you rely on it
Every business automation project follows the same four stages, and you can stop after any of them. Find the stage you are at and jump straight to the right fix.
Step 1
AssessMap how the job is done today, who is involved and where time is lost.
You get a written reply naming the fix that fits.
Start here if you know something takes too long but not what to fix.
Find the job to fix firstStep 2
PlanAgree a written scope that uses the software you already have wherever possible.
You get a written scope before any work starts.
Start here if you know the problem and want to see your options.
Match my problem to a fixStep 3
ImplementBuild and test the change with real examples before it goes live.
You get a change that is tested before you rely on it.
Start here if you know which job you want taken off your desk.
Pick the fix I want builtStep 4
SupportGet plain instructions, a handover and help adjusting it as you grow.
You get instructions you can follow without learning the tech.
Start here if your system is built and needs adjusting as you grow.
Adjust my system as I grow
Experience
Work with an expert team
- Led by a specialist with over 30 years in websites, digital marketing and business systems
- Connecting software so customer details flow between tools
- Mapping every step a customer takes, from first enquiry to repeat work
- Cutting repetitive admin for owners and their staff
Get the job you dread most off your desk first
Describe the task that takes too long or keeps slipping. You get a written reply on whether business automation can fix it and the simplest way to start.
Get my written replyBusiness automation FAQs
Know how business automation would work in your day-to-day, before you commit to anything
Do I need to understand AI to get help?
No. Explain the job you want done and how you do it now. Any recommended technology is explained in ordinary language.
Will I have to replace all my software?
Not necessarily. The starting point is the systems you already have and whether they can be improved or connected. Some tools have integration limits, and these are explained before any work is agreed.
Can I start with one small problem?
Yes. One clearly defined task is often the best first project, because you can see whether the improvement is worth it before doing more.
Can a system send quotes or answer customers without me?
Some tasks can be automated, depending on your existing systems, the information they can reach and the safeguards needed. Important customer, pricing and business decisions can stay subject to your approval.
Do you only work with businesses in the UK?
No. PassivAi® business automation and consultancy services are delivered remotely, so you can be based in the UK or anywhere in the world.
How do I get started?
Describe one task that takes too long or keeps getting missed. You get a written reply naming the service that fits, or saying if you do not need one.
Will I have to go on a sales call?
No. There are no sales calls. Everything happens in writing, so you can reply when it suits you.
What kinds of jobs can be automated?
Common examples include admin, customer quotes, bookings and reminders, follow-ups after a quote, review requests, missed calls and passing details between the apps you already use.
What is the difference between AI consultancy and AI implementation?
AI consultancy is an independent review of where AI fits your business, with priorities in plain English. AI implementation is a scoped build of a process you already have in mind, tested before you rely on it and handed over with simple instructions.
Is the automation tested before it goes live?
Yes. Each change is built and tested with real examples before it goes live.
What happens once the system is built?
You get plain instructions, a handover and help adjusting it as your business grows.
Can I stop after the first stage?
Yes. Every project follows four stages: assess, plan, implement and support. You can stop after any of them.
